Administrative Assistant to General Manager
Pinellas Park, Florida
Pinellas Park, Florida
Job Responsibilities
Description:This position reports directly to the Lockheed Martin Aero-Pinellas General Manager. The selected candidate will regularly interface with executive level leadership across Lockheed Martin Aero, senior leadership within Aero-Pinellas, local officials, and customers.
The role requires a can-do mindset with a change-forward approach. Daily tasks will vary based upon business priorities.
Responsibilities include but are not limited:
• Resolving priorities in a constantly changing, fast paced environment
• Balancing workload priorities with short deadlines
• Executive calendar management
• Coordinate and secure domestic travel arrangements
• Prepare and process expense reports
• Coordinating and/or executing various communications to site's leadership team and/or employee population
• Interview callers and make proper referrals
• Receiving, referring, or answering mail
• Create and update presentations - highly advanced in Microsoft Office applications such as Power Point, Word, and Excel strongly preferred
• Collect signatures on several different internal documents/paperwork, track status and communicate post-meeting status to process owner.
• Work effectively with other executives’ administrative assistants, business leads, conference room owners, video conference employees, contracts employees and meeting attendees.
• Must be able to work independently and use personal initiative to formalize processes and streamline operations
• Coordination of events, including catering and decoration
• Coordinate with leadership on production floor as needed
Basic Qualifications:
Three (3) years administrative experience.
Advance experience in Microsoft Office Suite - Outlook, (specifically Outlook Calendar management), Microsoft Word, Excel, Power Point.
Experience in managing emails, calendars & schedules.
Experience interfacing with Customers.
Must possess a valid drivers license for use with personal or company vehicle as needed.
Desired Skills:
Experience arranging travel and expense reports.
Experience with event planning.
Experience interfacing with government officials.
Demonstrated strong written and verbal communication skills.
Outstanding communication and interpersonal skills including the ability to interface with all levels of internal and external customers.
Experience in coordinating facilities issues including office moves, order office supplies, and manage conference rooms, set up of audio/visual systems and equipment.
Experience in facilitating the set-up of meetings which include coordinate, schedule and e-mail meeting notices, reserve conference rooms, arrange video conference, prepare meeting rooms, print and post charts, set up teleconferences, drive charts and/or assist with Teams meetings.
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.
As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
Experience Level: Hourly/Non-Exempt
Business Unit: AERONAUTICS COMPANY
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
About
At Lockheed Martin, we apply our passion for purposeful innovation to keep people safe and solve the world's most complex challenges.
Mission-Focused Innovation: From aerospace to outer space to cyber space, you can solve the world's most complex challenges for our customers.
Foundational Values: Our culture of performance excellence, ethics, teamwork and inclusion is embedded in everything we do.
Diverse Career Opportunities with Meaningful Work: Grow your career and skills for life. Our technology-driven learning platforms and programs enable your development and agility.
Your Health, Your Wealth, Your Life: Our flexible schedules, competitive pay and comprehensive benefits enable you to live a healthy, fulfilling life at and outside of work.
Empowered to Be Your Best: Use your strengths to make a difference in the lives of one another, our customers, our communities and our planet.
Commitment to Sustainability: We foster innovation, integrity and security to preserve the environment, strengthen diverse communities and propel growth.
Here, the possibilities are endless because we offer:
- Flexible Schedules, dependent on role
- Levels: Student, Entry, Mid, Senior, Management
- Locations: Nationwide & OCONUS Positions
Qualifications
See what it takes to be a successful Lockheed Martin employee.
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Collaborative
There is no innovation without imagination. You bring new, different and exciting ideas to the table every day. You are committed to the success of your team.
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Curious
The ability to explore and drive new ideas. You think innovatively to come up with creative solutions to complex challenges.
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Goal-oriented
From planning and organizing to decision making, goal orientation produces impactful results. You set goals and strive to make things happen quickly and efficiently.
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Proactive
The ability to anticipate, plan and prepare for what lies ahead. You act rather than react to potential situations.
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Problem Solver
You work to tackle tough problems with complex solutions.
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Strategic
You observe, reflect and analyze processes to make more informed decisions.
Quote
“Before I came to Lockheed Martin, I never thought I’d get these opportunities. The benefits available and the company’s value culture make it an incredibly supportive place to work, and I’m grateful to work somewhere that wants me to succeed. I hope to have a long career here making an impact, and I know I’ll be supported in doing that every step of the way.”
Ryan J., Enterprise Operations
Benefits
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Healthcare
Medical, Dental and Vision coverage is available for employees who opt-in.
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401(k)/Retirement Plans
Our 401(k) plan features generous matching and company contributions.
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Professional Development
We support our employees through mentoring, internal & external educational programs, networking, skills enhancement and career-building programs.
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Maternity and Paternity Leave
Our generous parental leave policies support your journey into parenthood. When you return to work, our facilities offer mother's rooms to support your transition and work/life balance.
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Paid Time Off
We offer PTO, paid holidays and paid time off for jury duty and military obligations.
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Flex-time
Depending on the position, we offer flexible work schedules.
Lockheed Martin: Our History
The gift that Martin and the Lockheed brothers shared was a unique ability to look past the obstacles of today to the promise of a brighter tomorrow. And they knew – as we’ve known for 100 years – that innovation, performance and purpose were the keys to accelerating that tomorrow.
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Lockheed Martin STEM Scholarship
Lockheed Martin has launched a new scholarship program to provide opportunities to students who want to build their talents and change the world.
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